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How to Plan a Destination Wedding

Magnolia Hotels | women wedding planing

Have your heart set on a destination wedding? Great! Let’s get to planning. Here’s a step-by-step guide we’ve compiled to help you have the wedding of your dreams.


Step 1: Determine the destination


Typically, when you think of a destination wedding, you think somewhere far, far away. However, this doesn’t always have to be the case. Consider first what you and your partner are looking for. Is there a special city where you two met? Or where you got engaged? Keep in mind if you stay within the U.S., more people are likely to attend.


Step 2: Research, research, research


Does the hotel you’re looking at offer services like professional wedding planners, discounted group guestroom rates, or a complimentary suite for the bride and groom? What about a list of recommended vendors? When choosing a place to host your wedding, it’s important to research all the details beforehand so you can feel confident your big day will go as smooth as possible.  


Step 3: Hire a wedding planner


Without the help of a wedding planner, you run the risk of things going wrong on your big day. When you stay at Magnolia Hotels, rest assured our professional staff will think of everything so you can stay focused on what matters most.


Step 4: Visit the venue ahead of time


It’s wise to scope out the venue ahead of time so you know what to expect. Sometimes pictures can be misleading. We suggest booking a flight to your destination and paying close attention to every step you took getting there. Your guests will be asking for step by step directions, so make sure it’s not too difficult to find.


Step 5: Create a wedding website


Creating a website for your destination wedding can help answer many of your guest’s questions. Include dates, how to get there, hotel information (like check in and check out times), an itinerary, things to do and places to eat in the area, and anything else you think would be helpful.


Step 6: Send out save-the-dates


Give your guests plenty of time to plan for your destination wedding. Our professionals suggest sending out save-the-dates at least eight months in advance (if staying within the U.S., otherwise at least 10-12 months ahead if international travel is involved) so there’s no last-minute scrambling to make arrangements.


Step 7: Settle on terms with any non-local vendors


Flying a photographer out to your destination? Make sure to have an agreement set up to cover travel costs, additional time, etc. This goes with any non-local vendors. Consider any recommended local vendors if you are trying to keep a budget.


Although destination weddings require a bit more planning, it will be worth it in the end. If you’re looking at wedding venues in Dallas, Houston, Omaha, Denver or St. Louis, take a look at what Magnolia Hotels has to offer. With multiple ballrooms, professional wedding planners, complimentary suite accommodation and more, your special day will be better than anything you could’ve imagined.